How Grammarly Helped Me Change into a Extra Efficient Inner Comms Professional
I’ve supported inside communications each formally (as a Senior Communications Supervisor) and unofficially (as an Govt Assistant who managed all workplace communications) for almost a decade. At any given second, I’ve had my fingers in a number of duties, together with all-staff emails, e-newsletter updates, blurbs for the corporate intranet or wiki, ghostwritten updates from the CEO, and extra. The work of inside communications is concurrently exhilarating and exhausting.
It may be quite a bit to handle, particularly as a staff of 1. There have been many instances I wanted for a second pair of eyes, to no avail. In my earliest company days, once I was unaware of Grammarly’s existence, I didn’t have it to depend on. Now? It’s a software I can’t dwell with out, and one I like to recommend to each inside communicator. Grammarly helps me enhance message readability, edit drafts extra effectively, and guarantee consistency to take care of reliable and on-brand inside communications.
Right here’s how Grammarly made me a more practical inside comms professional:
1. Makes each message depend
In inside communications, writing the primary draft is barely half the battle. The magic often lies in modifying and sharpening the message, guaranteeing it meets your viewers the place they’re and drives an motion, response, or behavioral change.
That’s the place Grammarly comes into play. Grammarly enhances each inside communications draft, whether or not it’s an electronic mail, Slack message, e-newsletter, or different medium, by its recommendations for grammar, tone, and readability. With Grammarly, I can guarantee messages are constant and can land with affect.
One in all my favourite methods to work with CEOs is to collaborate with them on their emails by way of Google Docs. I labored with a CEO who loved including his voice and private anecdotes to his emails. I’d then use Grammarly to refine his sentences, remodeling long-winded phrasing into assured, concise sentences.
2. Prevents pricey typos in high-visibility communications
Each inside communicator I do know (myself included) fears sending an electronic mail from the CEO with an embarrassing typo. Credibility is a crucial element of efficient inside communications, and Grammarly helps reduce this threat and worry.
My scariest second: (Nearly) sending a finalized electronic mail draft about an organization restructuring with “reorganization” spelled “reoranization” within the topic line …
Grammarly’s spelling and grammar checks and its AI rewrite recommendations are the proper ultimate step in a proofreading workflow. It’s an ideal second pair of eyes that can assist you catch these pesky typos, lacking commas, confusingly worded sentences, and extra.
3. Creates extra time for technique
As inside communicators proceed to evolve into influential enterprise companions, supporting organization-wide adjustments and key messages, they require extra time to give attention to inside communications technique, message cascades, and efficient change communication methods.
One factor I really like about Grammarly is that I can use the generative AI instruments to create, rewrite, and jump-start the content material creation course of. These options have been a game-changer for rapidly creating templates, equivalent to an FAQ template for managers earlier than an all-hands announcement. It permits me to make a primary template (with recommendations of what I’d cowl), releasing up time for me to give attention to the strategic wording I’ll insert into the FAQ doc.
Right here’s a immediate I’ve used so that you can attempt: Create an FAQ template I can share with managers about an upcoming org-wide coverage change we’re rolling out quickly.
In the end, the generative AI instruments save me time outlining and making a messaging format, permitting me to give attention to my favourite half: the writing.
4. Prioritizes plain and inclusive language
Grammarly provides inclusive and plain language recommendations, updating its options to replicate adjustments, enabling customers to be taught language norms and talk extra successfully and empathetically.
This function is helpful for groups that lean closely on slide decks as a part of their inside communications and announcement technique. For instance, I’ve edited copy for slide decks asserting org-wide adjustments, together with a reorganization, to interchange situations of passive voice with energetic voice.
It’s a matter of changing “Departmental capabilities might be realigned for cross-functional collaboration” with “Govt management is realigning departmental capabilities for cross-functional collaboration,” for possession, accountability, and readability.
5. Follows me throughout platforms
Managing communications throughout a number of channels? No downside! Grammarly offers real-time writing help and one constant communication layer throughout 500,000+ apps and websites. Meaning you may edit your drafts immediately inside lots of your favourite platforms.
I’ve inspired leaders I’ve labored with to be extra energetic and visual in Slack. One chief I labored with wrote his Slack messages in actual time however usually wished a fast assessment earlier than posting. He’d ship me his drafts by way of direct message, and I may rapidly copy the message, revise it utilizing Grammarly, and ship it proper again to him to put up, all with out ever leaving Slack.
There’s no want for context switching, sacrificing message high quality, or copying and pasting till your fingers are drained, as a result of Grammarly works with you, wherever you might be.
Grammarly is a strategic ally for inside communicators who refuse to do greater than “make it fairly” and “simply ship the e-mail.” Nice inside communication begins with glorious writing, and Grammarly offers inside communicators the sting to make each phrase depend.
Alyssa Cities is a Denver-based author and communications skilled and Grammarly Ambassador. Take a look at her portfolio at wordswithalyssa.com.
